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Job Summary

The Accounts Executive will be responsible for maintaining accurate accounting records, processing vendor invoices, reconciling cash and bank transactions, supporting taxation compliance, and ensuring proper documentation and coordination with internal departments. The role requires high attention to detail, strong accounting knowledge, and adherence to internal controls and statutory requirements.

Key Responsibilities (KRAs)

1. Daily Accounting & Data Entry

• Record all financial transactions accurately and timely in the ERP system.
• Verify supporting documents before accounting entries are posted.
• Review and account all expenses against valid bills and supporting documents.
• Ensure daily posting of receipts, payments, journal entries, and adjustments.
• Perform daily cash and bank reconciliations.
• Reconcile physical cash balances with accounting records.
• Reconcile daily cash collections with sales reports submitted by the Sales Team.
• Assist in maintaining accurate ledgers and accounting records.

Performance Indicators (KPIs):

• 100% entries supported with proper documentation.
• Maximum 1 accounting error per month.
• 100% daily transactions posted by the next working day.
• Maximum 2 corrections requested by auditors/managers per month.
• 100% verification of expenses against supporting bills.
• 100% daily bank and cash reconciliation completion by next business day.
• Zero unreconciled items older than 7 days.
• 100% accuracy in cash receipt recording.
• 100% monthly petty cash reconciliation with physical count.
• 100% reconciliation of cash with daily sales cash reports.

2. Accounts Payable (Vendor Bills & Payments)

• Process and record vendor invoices accurately.
• Verify invoices against Purchase Orders (PO), Goods Receipt Notes (GRN), and supporting documents.
• Ensure timely vendor bill accounting and payment processing.
• Verify inward stock entries against supplier invoices.
• Verify spare parts inward documentation and supporting records.
• Coordinate with procurement and warehouse teams for invoice and inventory-related discrepancies.
• Ensure accurate TDS deduction and accounting on vendor payments.

Performance Indicators (KPIs):

• Vendor invoices posted within 2 working days of receipt.
• Minimum 98% invoice matching accuracy (PO/GRN/Invoice).
• Vendor queries resolved within defined service levels.
• Zero errors in TDS deductions.
• 100% verification of stock inward against invoices.
• 100% verification of spares inward documentation.

3. GST, TDS & Tax Compliance Support

• Support GST and TDS accounting processes.
• Ensure timely posting of GST and TDS-related entries.
• Assist in GST reconciliations and tax data preparation.
• Coordinate with seniors for statutory filings and tax compliance activities.
• Maintain tax-related records and documentation.

Performance Indicators (KPIs):

• GST and TDS entries posted within 2 working days.
• GSTR-2B reconciliation mismatch below 2% by the 14th of the following month.
• 100% accuracy in TDS calculation and posting.

4. Documentation & Record Management

• Maintain systematic filing of accounting and financial documents.
• Ensure proper indexing and storage of vouchers, invoices, and supporting records.
• Keep documents audit-ready at all times.
• Facilitate prompt retrieval of documents for audits and management requirements.

Performance Indicators (KPIs):

• 100% vouchers properly filed and indexed.
• Document retrieval within 10 minutes of request.
• Minimum 95% audit-ready documentation accuracy.
• Zero missing invoices, vouchers, or supporting documents.

5. Team & Cross-Functional Coordination

• Coordinate with Procurement, Warehouse, Sales, and Finance teams for smooth transaction processing.
• Follow up on pending approvals, documentation, and reconciliations.
• Respond promptly to internal queries and support operational requirements.
• Escalate unresolved issues appropriately and within timelines.

Performance Indicators (KPIs):

• Maximum 1 escalation per month due to delayed response.
• Response to internal queries within 24 hours.
• Minimum 98% transaction matching accuracy with PO/GRN/SO.

Educational Qualifications

• Bachelor's Degree in Commerce (B.Com), Accounting, Finance, or related field.
• Additional qualifications such as M.Com, MBA (Finance), CA Inter, CMA Inter, or equivalent will be preferred.

Experience Requirements

• 2–5 years of experience in Accounting, Finance, or Accounts Payable functions.
• Experience in ERP-based accounting systems.
• Exposure to GST, TDS, vendor accounting, and reconciliation activities.

Technical Skills

• Strong knowledge of Accounting Principles.
• Working knowledge of GST and TDS provisions.
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, Conditional Formatting, Basic Formulas).
• Experience with ERP systems such as Tally, SAP, Oracle, Microsoft Dynamics, Busy, or equivalent.
• Reconciliation and documentation management skills.

Key Competencies

• Attention to Detail
• Accuracy & Compliance Orientation
• Time Management
• Analytical Thinking
• Problem Solving
• Teamwork & Collaboration
• Communication Skills
• Integrity & Confidentiality